Procurement Professional (Procurement Professional III), FAS - Procurement & Contracts

California State University, San Bernardino

Job no: 557508
Work type: Staff
Location: Southern California|San Bernardino - San Bernardino Campus
Categories: Bargaining Unit|Unit 9 - CSUEU - Technical Support Services,Job Search Category/Discipline|Administrative,Appointment Type|Probationary,Time Basis|Full Time,Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location)

Working independently under general direction to procure IT related services, software, hardware and other equipment. Review requisitions for compliance with CSU business requirements and policies. Conduct source selection and utilize CSU system-wide cooperative agreements. Assist campus stakeholders with questions or concerns on their procurement activities.

Job Summary:

Working independently under general direction to procure IT related services, software, hardware and other equipment. Review requisitions for compliance with CSU business requirements and policies. Conduct source selection and utilize CSU system-wide cooperative agreements. Assist campus stakeholders with questions or concerns on their procurement activities.

Responsibilities:

Apply thorough knowledge of the principles, practices, and procedures of purchasing to analyze purchase requisitions and determine appropriate action.
Perform source selection by conducting product and supplier research. Utilize CSU system-wide strategic procurements and other cooperative agreements.
Conduct comprehensive cost/ price analysis
Negotiate delivery, payment terms, pricing, and discounts with vendors.
Champion opportunities to promote and utilize all business types such as small, disadvantaged, and disabled veteran owned businesses.
Secure informal and formal quotes per State of California and CSU guidelines to ensure competitive pricing and compliance.
Prepare and issue formal solicitations including, but not limited to Invitation for Bid (IFB), Request for Proposals (RFP), Request for Information (RFI), etc.
Evaluate solicitation responses with a high degree of independence and recommend awards.
Analyze highly complex requisitions and quotes for compliance with purchasing criteria.
Award purchase and service orders to responsive and responsible suppliers.
Process alteration requests for purchase orders and service orders.
Interpret and implement policies and procedures mandated by CSU, state, and federal agencies.
Become familiar with campus standards and maintain the standards when reviewing and processing orders.
Coordinate with vendors to track deliveries and monitor their performance to ensure compliance with contract terms.
Obtain and validate certificates of insurance from vendors when needed.
Promote sustainability in purchasing practices.
Possess thorough knowledge of purchasing principles and procurement policies, methods, and procedures, including the administration of formal competitive bid cycles in accordance with California State Statutes and Codes. Provide recommendations, as needed, to meet programmatic goals
Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies, equipment, and services.
Responsible for more complex annual and multi-year contracts often requiring higher delegation of authority that may involve significant engagement with vendors.
Participate in continuous CSU Procurement training, collaborate to creatively develop and improve internal practices and procedures.
Provide training and assistance to campus personnel on purchasing procedures while serving as the lead for lower-level purchasing and clerical staff.
Assist campus personnel with questions or issues regarding procedures for creating or modifying a requisition.
Participate in outreach events such as small or disabled veteran owned business fairs.
Establish and maintain positive working relationships with campus personnel and suppliers.
Provide prompt and accurate responses to internal and external customer questions and concerns.
Perform analytics on repetitive spend and yearly blanket purchase orders to identify patterns and requirements for bid or for need for an annual contracts.
Prepare annual Recycled Content report
Serve on campus-wide committee in order to procure accessible technology.
Attend regular training and conference calls that are CSU System-wide.
Ensure that information and communication technology products comply with Section 508 standards.
Partner with Accessible Technology ITS Division to prepare annual ATI Procurement report.
Other classification related duties as assigned

Minimum Qualifications:

Equivalent to a bachelor's degree in a related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Required Qualifications:

Advanced knowledge of current principles, statutes, regulations, policies, procedures, practices, and methods of procurement, through a variety of procurement delivery methods and contract administration.

Thorough knowledge and understanding of computations and statistics used in analytics and/or cost and price analysis.

Working knowledge of contract law.

Advanced knowledge of total cost of ownership accounting and analysis.

General knowledge of corporate financial statements and assessing financial responsibility.

Demonstrated competence in applying advanced judgment to resolve difficult and complex problems and issues.

Ability to effectively read, interpret, explain, and properly apply rules, regulations, laws, policies, and procedures.

Skill in researching and preparing complex specifications and scopes of work for solicitations and contract documents, based on input from the requestor.

Demonstrates the ability to problem solve and applies sound judgment in contract and procurement methods.

Skill in negotiating contracts.

Ability to make difficult decisions and award contracts impartially and objectively.

Advanced communication and interpersonal skills, including political acumen to build partnerships and communicate effectively across all employee groups in a diverse environment. Ability to effectively represent the university, engage and collaborate with internal and external stakeholders as well as university leadership.

Advanced analytical and organizational skills to prioritize and manage the successful completion of projects within time and budget constraints.

Preferred Qualifications:

Procurement Certification such as CPP, CPPO, etc.

Understanding of technology requirements and software as a service agreements.

The ability to effectively communicate to all levels of personnel.

Proficiency in contract management software, such as Contract Safe, Coupa, Contract Works or similar software.

Familiarity with enterprise resource planning (ERP) systems, such as Peoplesoft or Oracle.

Preferred experience in Procurement in the academic, public sector or higher education.

Equivalent to three years of increasingly responsible purchasing experience of which two years should have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them.

Understanding of contract law, legal terminology, and compliance standards.

Negotiation skills with the ability to diplomatically resolve conflicts and achieve mutually beneficial outcomes.

Attention to detail and organizational skills, with the ability to manage multiple projects simultaneously and meet tight deadlines.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or similar.

Excellent written and verbal communication skills.

Strong analytical and problem-solving abilities, with a proactive approach to identifying and addressing potential issues.

Ability to work both independently and collaboratively in a fast-paced environment, demonstrating flexibility and adaptability.

Demonstrate knowledge of competitive contract development procedures and practices including the writing of specifications and justifications to support them. Ability to gain thorough knowledge of a variety of CSU policies, practices, and formats for common contracts, service agreements and leases.

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be in the range of Step 1 - $5,877 to Step 2 - $5,994 per month for qualified candidates.

CSU Classification Salary Step Range: $5,877 - $8,561 per month (Step 1 - Step 20)

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/ Exempt /Probationary

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

Staff: The application deadline is: May 26^th, 2026 at 11:55PM

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/. Click or tap if you trust this link.' href='https://apptrkr.com/get_redirect.php?id=7158904&targetURL=https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcalstate.policystat.com%2Fpolicy%2F10899725%2Flatest%2F&data=05%7C02%7CJoseph.Ornelas%40csusb.edu%7C20d6e15faa464cfdbf9308de6380b2de%7Cd73b9eaa07c947c4a6cef13bee0e8117%7C0%7C0%7C639057601570238608%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=IvxBluRyw312NQksnVNl1%2BWBcuDAy5fU%2Fu1b4OIn1eE%3D&reserved=0'>CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Campus Security Authority

This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://apptrkr.com/get_redirect.php?id=7158904&targetURL=Campus Security Authority

This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Applications close: Wed, 27 May 2026 06:55:00 GMT

To apply, please visit: https://careers.pageuppeople.com/873/sb/en-us/job/557508

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About California State University, San Bernardino

California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.

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