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Operating Room Clinical Inventory Assistant 3

Job Summary

The purpose of this position is to provide customer service and support to Hospital operating room operations. Incumbent works directly with OR surgeons and nursing supervisors to ensure critical OR supplies are readily available, and PAR levels are set adequately. Incumbent is also responsible for adding and removing OR supplies to and from our perpetual inventory to supplement fast moving items from depleting and becoming outdated, and notifies OR staff of any supply changes, IE, back orders, overstock, substitute and discontinued products and recommending permanent replacement products in conjunction with the Purchasing Department. Incumbent must independently ensure that tasks are timely prioritized and that all shift - assigned tasks are completed. Special assignments are to be completed if/when regular-scheduled tasks are completed, therefore incumbent must be self-motivated and in sync with co-workers on project status. Primarily assigned to work the hospital operating departments, the incumbent singularly represents the entire department. Therefore, the individual must serve as a technical expert and perform tasks and possess overall skills and knowledge regarding operating room medical supplies, patient equipment; patient care organizational information and the resources to draw upon; overall Distribution department general functions.

Apply By Date: 05/21/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Extensive experience with OR supplies, instrumentation, and equipment and know their applications and suitable substitutions.
• Experience in maintaining multiple filing systems, records, and logistical information is required in this position. Working knowledge of computerized and hard-copy information systems is essential.
• Experience, general understanding and recognition of medical equipment hospital/clinical setting are required.
• Proficiency in and experience using Microsoft Word, Excel, and Outlook.
• Extensive knowledge of cost-effective material management practices in an OR environment, relative to product storage, distribution methods, product security, receiving goods, selling goods, crediting returns, product integrity for patient use and product substitutions as it relates to OR items and goods.
• Extensive knowledge of functions related to hospital supply activities is required. This includes distribution logistics, proper documentation, weights and units of measure, and policies and procedures related to product dispersal.
• Knowledge of cost-effective materiel management functions of warehousing, purchasing, distribution methods, supply techniques, processing functions and product liability is required of this position.
• Knowledge and use of basic mathematical calculations, addition, subtraction, multiplication, and division. Skills for accurate calculations of inventory replenishment, weight, units of measure, and package counts are essential.
• Ability to read and write English well enough to comprehend and convey instructions on invoices, shipping documents, control logs, inventory sheets, and other correspondence is a necessity to this position.
• Possess interpersonal skills to relate complicated systems and ideas to diverse audience. This includes maintaining professional demeanor to work accurately and quickly under pressure while handling multiple tasks simultaneously.
• Knowledge and understanding of policies and procedures applicable to the receiving and processing of hospital supply-related materials are extremely important to this position.
• Knowledge of functions related to hospital supply activities is required. This includes distribution logistics, proper documentation, weights and units of measure, and policies and procedures related to product dispersal.
• Must be able to clearly understand, speak, read and write English to comprehend and convey instructions on invoices, shipping documents, control logs, inventory sheets, communications systems and general correspondence.
• Strong interpersonal skills to relay instructions and ideas to a diverse audience. Incumbent must be capable of maintaining professional demeanor while working accurately and quickly; handling multiple tasks simultaneously.
• Knowledge and understanding of policies and procedures applicable to the receiving and processing of hospital supply-related materials are extremely important to this position.
• Incumbent must be capable of making logical and sound decisions and knowing when limits of personal authority and resourcefulness have been reached. Must recognize when to act independently or when to seek proper authority or involve other resources to solve a situation.

Preferred Qualifications

• Knowledge and understanding of UC policies and procedures applicable to the receiving and processing of hospital supply-related materials and operations are extremely important to this position.
• Demonstrated knowledge of principles relating to planning, organizing, and controlling is desired for this position.

Key Responsibilities

• 60% - CLINICAL INVENTORY CONTROL & REPLENISHMENT
• 25% - DISTRIBUTION OF MATERIALS
• 5% - COST CONTAINMENT
• 5% - CLEANLINESS & SAFETY
• 5% - OTHER DUTIES

Department Overview

Among primary functions, the Distribution Department is responsible for the maintenance of back-up patient care and operating room inventory supplies; tracking; delivery of equipment, gases and medical supplies; par stocking programs and audit-ready record keeping.

POSITION INFORMATION

• Salary or Pay Range: $29.27-$36.39
• Salary Frequency: Hourly
• Salary Grade: 279
• UC Job Title: HOSP BLANK AST 3
• UC Job Code: 009251
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Tuesday-Saturday, 06:30pm - 03:00am
• Location: Main Hospital
• Union Representation: EX-Patient Care Technical
• Benefits Eligible: Yes
• This position is 100% on-site
• THIS IS NOT A H-1B OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

High quality and low-cost medical plans to choose from to fit your family's needs

UC pays for Dental and Vision insurance premiums for you and your family

Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave

Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Access to free professional development courses and learning opportunities for personal and professional growth

WorkLife and Wellness programs and resources

On-site Employee Assistance Program including access to free mental health services

Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage

Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles

Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Continuous 6 to 8+ Hours
• Walking - Continuous 6 to 8+ Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Continuous 6 to 8+ Hours
• Lifting/Carrying 26-50 lbs - Continuous 6 to 8+ Hours
• Lifting/Carrying over 50 lbs - Continuous 6 to 8+ Hours
• Pushing/Pulling 0-25 Lbs - Continuous 6 to 8+ Hours
• Pushing/Pulling 26-50 lbs - Continuous 6 to 8+ Hours
• Pushing/Pulling over 50 lbs - Continuous 6 to 8+ Hours
• Bending/Stooping - Continuous 6 to 8+ Hours
• Squatting/Kneeling - Continuous 6 to 8+ Hours
• Twisting - Continuous 6 to 8+ Hours
• Climbing (e.g., stairs or ladders) - Continuous 6 to 8+ Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Loud noise levels - Occasional Up to 3 Hours
• Marked changes in humidity or temperature - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Continuous 6 to 8+ Hours
• Constant Interaction - Continuous 6 to 8+ Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Continuous 6 to 8+ Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Employee must be able to work occasional overtime. Must be able to work variable hours to provide staff coverage. Must be able to work in varying environmental conditions that include extreme climate changes. Must be able to operate effectively under stressful situations and changing workloads. Employee must participate in Pull Notice System and maintain specific safety/training programs which relate to the job, including some or all of the following: Safe driver awareness, operating power equipment, body ergonomics and safe handling techniques. Must be physically capable of lifting 50 pounds unassisted; know and use proper lifting techniques; push/pull and maneuver carts weighing up to six hundred pounds through limited space. Must have stamina to stand and walk for prolonged periods.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging
At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan, and our strategic vision for research and education. We believe you belong here.

The University of California, Davis, is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks



To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucdmed/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=77133&PostingSeq=1&SiteId=5〈uageCd=ENG&FOCUS=Applicant

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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About University of California Davis Health System

UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.

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