Career Center

Characteristic Duties:

Performs procurement functions involving receiving, reviewing and processing purchase requisitions; processing and preparing purchase orders and associated change orders approving purchase orders within authorized dollar thresholds

Verifies purchasing requisitions following purchasing guidelines, Board of Trustees policies, and applicable local and state statutes

Collaborates with Accounts Payable to resolve discrepancies with invoices and purchase orders to ensure timely payment of invoice

Assists departments with placing orders, and expedites orders when necessary.

Witnesses and records bids and request for proposals as needed.

Identifies potential cost savings and makes recommended changes to the Purchasing Manager.

Solicits and evaluates request for quotations for the purchase of supplies, equipment and materials upon request. Conducts informal bid openings, analyzes proposals for specification compliance and makes recommendations for award

Analyzes consortium contracts to ensure the College's use of cooperative contracts are maximized.

Prepares various reports relative to the purchasing function

Opens, sorts, screens and routes incoming mail.

Answers telephones; screens and channels calls; takes and distributes messages. Provides information and refers callers to appropriate resources as needed.

Maintains all Purchasing files, including purchase orders, bid, documents, correspondence and other files.

Maintains inventory of and orders all office supplies and forms.

Schedules appointments for the Purchasing Manager and maintains appointment calendar.

Monitors department budget records and assists with preparation of annual budget.

Maintains the bidder's list database in Microsoft Access

Reconciles the monthly credit card expense statement for the Harper credit card supports the management of the credit card program

Assists with the maintenance of Purchasing's internal and external web pages

Prepares monthly consortium Board exhibit and annual disposal of surplus property Board exhibit. Proofreads Board exhibits for Purchasing.

Performs related duties as assigned.

Education: Associate's degree required or equivalent combination of training and experience required to perform the essential functions of the position. CPPB certification preferred. Minimum keyboarding of 65 wpm.

Experience: 3 years experience as Purchasing Assistant (Public Purchasing Preferred). 1 year experience with an ERP system (Oracle Preferred). Proficient with Miscrosoft Office Suite including Microsoft Word, Excel and Access Database.