Career Center

Purchasing Assistant (Blank Ast 3) SOM: Pediatrics Sacramento Campus

Department Description

The vision of the Department of Pediatrics is the healthiest future for all children and families with a mission dedicated to creating a healthy future for all children through outstanding patient care, transformative research, innovative medical education, and community-based advocacy. The department within the School of Medicine consists of 115 faculty and 125 staff.

Job Summary

Final Filing Date

07/15/2023

Salary Range

$26.92 - $38.58

Salary Frequency

Hourly

Appointment Type

Career

Number of Positions

1

Percentage of Time

100%

Shift Hour

8 hours

Location

Ticon II

City

Sacramento

Union Representation

Yes

Benefits Eligible

Yes

We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs.

THIS IS NOT AN H1- B OPPORTUNITY

Responsibilities

This position oversees accounts payable and all departmental purchases, which total more than $2.5M a year. On average this position completes over 2,700 P-CARD transactions ($1M a year) and 300 employee reimbursements (over $150,000 a year). This position also assists with planning and coordinating key department events.

Required Qualifications

• Experience purchasing goods and services in a professional capacity.
• Accounts payable experience.
• Experience with processing employee reimbursements.
• Experience working in an executive-level office environment and/or providing administrative support.
• Computer knowledge and skills to apply various programs (word processing, Excel spreadsheets, databases) and software to accomplish assignments, and the ability to learn new software, as necessary.
• Analytical, problem-solving, and decision-making skills and the ability to anticipate consequences, with the ability to research, collect, analyze and interpret data and to develop programs, policies and procedures.
• Strong organizational and time management skills to establish goals, ability to prioritize and coordinate multiple work assignments and deadlines efficiently despite frequent interruptions.
• Excellent interpersonal, written, and oral communication skills.
• Excellent communication skills (oral, written, and interpersonal) to effectively interpret instructions and interact with a wide variety of people in a helpful, effective, and informative manner using tact and diplomacy. Ability to communicate with confidence and discretion where matters of fiscal confidentiality are concerned and to exercise sound judgment in releasing information.
• Research and investigative skills to elicit information needed to clarify inquiries and requests.
• Professional skills to handle sensitive or difficult situations diplomatically and to work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives.
• Writing skills to initiate, compose, word process, format, proofread and edit various professional business documents, such as grants and general correspondence.
• Ability to analyze situations, define problems and/or objectives, identify relevant factors, formulate logical conclusions, resolve issues, and offer innovative solutions.
• Skills to work independently and cooperatively as a team.
• Ability to maintain confidentiality in payroll, personnel, and other sensitive issues.
• Ability to interpret policies and procedures.
• Knowledge of KFS and Aggie Expense
• Critical thinking and problem-solving skills to research and analyze information in the purchasing and reimbursement arena.
• Skills to organize work effectively to achieve timely progress on multiple simultaneous projects, distribute effort appropriately among the projects, meet deadlines and maintain a high level of productivity.
• Applicants are encouraged to upload license and certification if required of the position.

Preferred Qualifications

• Experience monitoring compliance with guidelines, policies, and procedures

Special Requirements

• This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.
• The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Final Filing Date

07/15/2023

Salary Range

$26.92 - $38.58

Salary Frequency

Hourly

Appointment Type

Career

Number of Positions

1

Percentage of Time

100%

Shift Hour

8 hours

Location

Ticon II

City

Sacramento

Union Representation

Yes

Benefits Eligible

Yes


To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdmed/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=5&JobOpeningId=55364&PostingSeq=1

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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